Privacy Policy

Last updated: August 9, 2026

SEOMind ("SEOMind," "we," "us," or "our") respects your privacy and is committed to handling personal information responsibly. This Privacy Policy explains how we collect, use, disclose, retain, and protect information when you visit seomind.io, create or use a SEOMind account, interact with our applications, or contact us about our services (collectively, the "Service").

Please read this Privacy Policy carefully. It is intended to help you understand what information we process, why we process it, and the choices available to you. By accessing or using the Service, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with the practices described here, please do not use the Service.

This Privacy Policy applies to information processed by SEOMind as a website operator and service provider. If you use SEOMind through an organization, that organization may control the information submitted to the Service, and its own privacy policies or instructions may also apply. In that situation, SEOMind generally processes that information on the organization's behalf.

This document is not a contract for any particular feature, retention period, service level, or security certification. Features and integrations may change over time. Where our Terms of Service or an order form contains a specific data-processing commitment, that document will govern to the extent it conflicts with this general policy.

1. Who We Are and How to Contact Us

SEOMind operates an AI-assisted SEO and content workflow platform for individuals, founders, marketing teams, agencies, and businesses. Our Service can help users research topics, analyze websites, create content, optimize pages, manage campaigns, schedule work, and publish or distribute content through connected services.

For questions about this Privacy Policy, requests concerning personal information, security concerns, or privacy complaints, contact us at [email protected]. Please include enough information for us to understand your request and, where appropriate, verify your identity and locate the relevant account or data.

2. Information We Collect

We collect information directly from you, automatically from your use of the Service, and, in some cases, from third parties or connected services. The amount and type of information collected depend on which features you use and the choices you make.

2.1 Account and identity information

When you register for an account or manage your profile, we may collect your name, email address, password or authentication credentials, organization or company name, profile preferences, account role, and other information you choose to provide. If you sign in through a third-party identity provider, we may receive basic profile and authentication information made available by that provider.

We use account information to create and secure your account, authenticate you, provide access to the Service, communicate with you, associate work with the correct user or organization, and administer permissions. We do not need your legal name to provide every feature, but certain information is necessary to create an account or respond to a request.

2.2 Content, website, and SEO information

SEOMind is designed to work with information about websites, brands, audiences, and content. Depending on how you use the platform, you may provide:

• Website URLs, domain names, sitemap information, page titles, metadata, structured data, technical page information, and publicly available website content;
• Brand names, product descriptions, business information, target audiences, locations, industries, competitors, keywords, search themes, content plans, and editorial preferences;
• Drafts, articles, outlines, images, videos, prompts, documents, files, notes, instructions, examples of your writing, and other material you submit for analysis or generation;
• Publishing destinations, content calendars, internal links, campaign settings, approval preferences, and records of content created or published through your account;
• Results, feedback, corrections, ratings, edits, and other instructions you provide while reviewing or using generated content.

This information may contain personal information belonging to you or other people. You are responsible for making sure you have an appropriate legal basis and the necessary permissions to submit content to the Service, especially where content includes customer data, employee data, confidential information, or information about identifiable individuals.

2.3 Usage, device, and log information

When you use the website or application, we may automatically collect information such as your IP address, approximate location derived from an IP address, browser type, operating system, device type, language, referring page, pages or screens viewed, links clicked, dates and times of access, session information, error reports, and other diagnostic or interaction data. We may also collect information about feature usage, such as which tools you open, whether a workflow succeeds, and how long an operation takes.

We use this information to operate the Service, understand performance, maintain reliability, detect abuse, investigate errors, improve user experience, and protect our systems. We may combine usage information with account information to troubleshoot a request or understand how a feature is being used.

2.4 Payment and transaction information

If you purchase a paid plan or other service, payment information is processed by the payment provider shown at checkout. We may receive limited transaction information, such as the customer or account identifier, plan, payment status, amount, currency, billing country, invoice information, and the last few digits or card brand where provided by the payment processor. We do not intend to store complete payment card numbers in our application databases.

Payment providers may collect and process payment details under their own privacy policies and terms. We use transaction information to activate plans, manage credits or subscriptions, issue invoices, prevent fraud, handle refunds, and maintain financial records.

2.5 Communications and support information

If you contact us by email, through a support form, or through another channel, we collect the information you provide, including your name, email address, message, attachments, account details, and the content of the conversation. We may also keep records of support requests, troubleshooting steps, feedback, and resolution status.

If you subscribe to product updates or marketing communications, we may collect information about delivery and engagement, such as whether a message was delivered or opened, where this is permitted by applicable law. You can unsubscribe from marketing messages at any time by using the unsubscribe link or contacting [email protected]. We may still send essential service, security, billing, or account messages.

2.6 Information from integrations and connected services

SEOMind may support integrations with content management systems, websites, analytics tools, search tools, communication platforms, payment providers, or other services. When you connect an integration, we may receive account identifiers, access tokens or credentials, site information, content, analytics, publishing status, and other information that you authorize the connected service to share.

We use integration data to provide the requested connection, read or write information as instructed, verify the connection, publish or update content, show results in the Service, and keep an audit trail of actions. You can usually disconnect an integration from your account or from the connected service. Disconnecting an integration may not delete information previously imported, published, or stored in your SEOMind account; contact us if you need help with a deletion request.

3. Cookies and Similar Technologies

We and our service providers may use cookies, local storage, pixels, software development kits, log files, and similar technologies to operate and understand the Service. A cookie is a small file stored on your browser or device. Some cookies are necessary for sign-in, session management, security, preferences, and core functionality. Other technologies may help us measure website performance, understand navigation, remember choices, or improve communications.

Cookies used by the Service may include:

• Strictly necessary technologies, which support authentication, security, load balancing, session continuity, and essential product functions;
• Preference technologies, which remember settings such as theme, language, or interface choices;
• Analytics technologies, which help us understand aggregate traffic, feature usage, errors, and performance;
• Communication technologies, which help us measure the delivery or effectiveness of messages where permitted and appropriately disclosed.

Your browser may allow you to block or delete cookies. Some parts of the Service may not work correctly if necessary cookies are disabled. Where required by law, we will request consent for non-essential cookies or provide appropriate controls. We do not treat a browser signal as consent or withdrawal in every jurisdiction unless applicable law requires that treatment.

4. How We Use Information

We use personal information for the following purposes, depending on the context and the information involved:

1. To provide, operate, maintain, and secure the website, application, account, and features you request.
2. To authenticate users, manage sessions, administer roles, enforce account permissions, and prevent unauthorized access.
3. To process prompts, website information, drafts, instructions, and other content so the Service can provide SEO analysis, research, recommendations, writing, optimization, publishing, and related workflows.
4. To personalize results, remember preferences, maintain brand voice or business settings, and adapt the experience to your configuration.
5. To communicate with you about account activity, service availability, product changes, security events, billing, support, and operational matters.
6. To send optional product news, educational content, or marketing communications in accordance with applicable law and your communication choices.
7. To process subscriptions, payments, refunds, credits, invoices, and other commercial transactions.
8. To monitor performance, diagnose bugs, investigate incidents, conduct testing, and improve the quality, safety, and reliability of the Service.
9. To detect, prevent, and respond to fraud, abuse, spam, policy violations, security threats, and other harmful or unlawful activity.
10. To create aggregated or de-identified information that cannot reasonably be used to identify you, and to use that information for analysis, reporting, benchmarking, and product improvement.
11. To comply with applicable laws, regulations, legal process, lawful requests, and our contractual or accounting obligations.
12. To establish, exercise, or defend legal claims, enforce our agreements, protect rights and safety, and manage a business transaction such as a merger, financing, reorganization, or sale of assets.
13. To fulfill another purpose described at the time of collection or with your consent.

We do not sell personal information for money. We do not use the content you submit to create a public profile about you without your direction. We may use service activity, feedback, and aggregated or de-identified information to improve the Service, subject to applicable law and our agreements with customers.

5. Artificial Intelligence and Content Processing

SEOMind uses artificial intelligence and automation to provide features such as research, content planning, drafting, rewriting, SEO analysis, image or content assistance, recommendations, and workflow execution. To provide these features, relevant inputs may be sent to or processed by technology providers that supply models, search capabilities, hosting, storage, or related infrastructure.

The information processed can include your prompts, instructions, website data, keywords, brand settings, uploaded content, and the output requested by you. We use reasonable measures to limit processing to what is needed for the requested feature and to apply provider configurations appropriate for business use. However, no online service can guarantee that every input is suitable for every processing environment.

You should not submit highly sensitive personal information, secrets, passwords, payment card numbers, government identification numbers, health information, or confidential information that you are not authorized to process. You are responsible for reviewing generated output before publishing or relying on it. AI-generated content can be incomplete, inaccurate, biased, outdated, or unsuitable for a specific legal, medical, financial, or business decision.

Where a customer uses SEOMind on behalf of an organization, the customer controls the content it submits and is responsible for providing notices and obtaining permissions required for that processing. If your organization has a separate data-processing agreement or written instruction with SEOMind, that agreement may provide additional controls for customer content.

6. Legal Bases for Processing

Where data protection law requires a legal basis, we may rely on one or more of the following bases:

• Performance of a contract: processing needed to create your account, provide features, manage a subscription, complete a requested integration, or fulfill our commitments;
• Legitimate interests: operating, securing, improving, and promoting the Service, responding to users, preventing abuse, and protecting our business, provided those interests are not overridden by your rights;
• Consent: processing for which we request your permission, such as certain marketing or non-essential cookies. You may withdraw consent where applicable;
• Legal obligations: processing necessary to comply with tax, accounting, legal, regulatory, security, or law-enforcement requirements;
• Vital interests or public interest: where recognized by applicable law and necessary in an emergency or other legally permitted situation.

The appropriate basis depends on the nature of the data, the purpose, and the law applicable to your location. If you have questions about the basis used for a particular processing activity, contact us at [email protected].

7. How We Share Information

We may share information in the following circumstances:

7.1 Service providers and processors

We may share information with vendors that provide hosting, databases, authentication, analytics, customer support, email delivery, payments, security, error monitoring, AI or search infrastructure, and other services needed to operate SEOMind. These providers may process information only to provide services to us or under our instructions, subject to contractual, technical, or organizational safeguards appropriate to the relationship.

7.2 Integrations you authorize

When you connect a third-party service or direct us to publish, synchronize, analyze, or transfer information, we share the information needed to complete that action. The receiving service may use information under its own terms and privacy policy. You should review the privacy practices of each service before connecting it.

7.3 Other users or your organization

If you use a shared workspace, team account, agency account, or organization-managed account, administrators and authorized members may be able to access information associated with that workspace, including content, activity, settings, and publishing history. Sharing and visibility are controlled by the workspace configuration and permissions.

7.4 Legal, safety, and protection purposes

We may disclose information if we reasonably believe disclosure is necessary to comply with a law, regulation, court order, subpoena, or other legal process; respond to a valid government request; enforce our agreements; investigate abuse or security incidents; protect the rights, property, or safety of SEOMind, our users, or others; or prevent fraud or unlawful activity.

7.5 Business transfers

Information may be transferred as part of a merger, acquisition, financing, reorganization, bankruptcy, sale of assets, or similar transaction. We will take reasonable steps to require the recipient to honor applicable privacy commitments or provide notice where required by law.

7.6 With your direction or consent

We may share information when you ask us to, authorize a particular disclosure, or otherwise consent to it.

We do not share personal information with third parties for their independent direct marketing purposes unless we have a lawful basis and any required consent or notice. We do not rent customer lists.

8. Data Retention and Deletion

We retain information for as long as reasonably necessary to provide the Service, maintain business and transaction records, comply with legal obligations, resolve disputes, enforce agreements, prevent abuse, and protect our systems. Retention periods vary by data type and context. For example, account information may be retained while your account is active and for a reasonable period afterward; support records may be retained to understand prior issues; and security logs may be retained for a period appropriate to detecting and investigating incidents.

When you delete content or close an account, deletion may not be instantaneous. Copies may remain in backups, disaster-recovery systems, audit records, or legal-hold systems for a limited period. We may also retain information that is necessary to comply with law, resolve disputes, enforce agreements, or protect security. When retention is no longer required, we will delete, anonymize, or securely isolate the information in accordance with our operational processes.

If you use an integration, deleting data from SEOMind may not delete copies held by the connected service. You may need to submit a separate request to that service. Likewise, content already published to a public website or distributed through a third party may remain available until removed from those systems.

9. International Data Transfers

SEOMind and our service providers may process information in countries other than the country where you live. Data protection rules can differ between jurisdictions. Where required, we use appropriate safeguards for international transfers, which may include contractual protections, adequacy decisions, consent, or another legally recognized transfer mechanism.

By using the Service, you understand that information may be transferred to and processed in jurisdictions where we or our providers operate, subject to applicable law. Contact us if you need additional information about the safeguards relevant to a particular transfer.

10. Your Privacy Rights and Choices

Depending on where you live and the law that applies, you may have rights to:

• Request access to personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Request deletion of personal information, subject to legal and operational exceptions;
• Request restriction of or object to certain processing;
• Request a portable copy of information you provided to us;
• Withdraw consent where processing relies on consent;
• Opt out of marketing communications;
• Appeal a decision about a privacy request where applicable;
• Lodge a complaint with a data protection or privacy regulator in your jurisdiction.

To exercise a privacy right, email [email protected]. We may ask for information needed to verify your identity and protect against fraudulent requests. We will respond within the time required by applicable law. If we cannot fulfill a request, we will explain the reason and any available appeal or complaint options. Authorized agents may submit requests where permitted, but we may require evidence of authorization.

Some information cannot be deleted or restricted because it is needed to provide a requested service, complete a transaction, maintain security, comply with law, or exercise legal rights. If your account is managed by an organization, you may need to contact that organization first because it may control the relevant information.

11. Security

We use technical, administrative, and organizational safeguards intended to protect information against unauthorized access, alteration, disclosure, loss, and destruction. Depending on the nature of the information and the risk, these measures may include access controls, authentication, encryption in transit, logging, monitoring, backups, provider review, least-privilege practices, and incident-response procedures.

Security is a shared responsibility. Use a strong, unique password, protect your credentials and API keys, keep connected services secure, limit access within shared workspaces, and notify us promptly if you suspect unauthorized account activity. No transmission or storage system is completely secure, and we cannot guarantee absolute security. If we become aware of a breach that requires notification, we will provide notice in accordance with applicable law.

12. Children's Privacy

The Service is intended for businesses, professionals, and other users who can lawfully enter into agreements. It is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If applicable law sets a higher age for online consent, that higher age may apply to the relevant processing.

If you believe a child has provided personal information to us, please contact [email protected]. If we learn that we collected such information without the required consent, we will take reasonable steps to delete it. Parents or guardians may contact us to raise a concern or request action.

13. Third-Party Websites and Services

The Service may contain links to websites, applications, social networks, content management systems, payment providers, analytics tools, or other services that SEOMind does not own or control. This Privacy Policy does not apply to the practices of those third parties. A third party may collect information directly from you when you follow a link or use an integration.

We encourage you to read the privacy policy and terms of every third-party service you use. A link or integration does not mean that SEOMind endorses the third party or guarantees its privacy, security, availability, or accuracy.

14. Marketing and Communications Choices

We may send service messages that are necessary to operate your account, such as verification messages, security alerts, billing notices, product changes, and support responses. These messages are not optional while you use the relevant feature.

You may opt out of optional marketing emails at any time by clicking the unsubscribe link in the message or writing to [email protected]. It may take a reasonable amount of time to process a request, and you may still receive messages that were already scheduled or messages that are operationally necessary.

15. Changes to This Privacy Policy

We may update this Privacy Policy as the Service, laws, technologies, or business practices change. When we make changes, we will post the updated policy on this page and revise the "Last updated" date. If a change is material, we may provide additional notice through the Service, by email, or by another appropriate method where required.

Your continued use of the Service after the effective date of an updated policy means that you acknowledge the updated policy. If you do not agree with a material change, you should stop using the Service and contact us about closing your account or handling your information.

16. Regional Addenda

Additional rights or disclosures may apply depending on your location. For example, residents of the European Economic Area, the United Kingdom, Switzerland, California, and other jurisdictions may have rights or notices beyond those described above. We will handle verified requests in accordance with the law that applies to the request.

If you are located in a jurisdiction with a local representative, regulator, or specific cross-border requirement, please contact us so we can provide the applicable information. We do not use this section to reduce rights granted by mandatory local law.

17. Contact Us

If you have questions about this Privacy Policy, want to exercise a privacy right, need help disconnecting an integration, or want to report a privacy or security concern, contact:

SEOMind

Email: [email protected]

Website: https://seomind.io

When you contact us, please do not include passwords, payment card numbers, API secrets, or other sensitive credentials. We will use the information in your message to respond to you, verify the request where necessary, and maintain a record of the interaction when reasonably required for support, security, or compliance.